Legal - Online Classes
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BEATA ALEKSANDROWICZ TERMS & CONDITIONS
Scope of the Terms & Conditions
This Terms & Conditions applies specifically to the work of Beata Aleksandrowicz’s Face Massage with Beata on line classes (hereafter referred to as Beata Aleksandrowicz). The policy sets out the requirements that Beata Aleksandrowicz has in order to provide you with on line self massage classes.
“BATC” means Beata Aleksandrowicz Terms & Conditions
“Beata” means Beata Aleksandrowicz
“You” means participant or prospective participant
This policy should be read in tandem with the Beata Aleksandrowicz’s Data Protection & Privacy Policy (below).
Confirmed Bookings
When you make a full payment on registration for a Class, you will receive an automated confirmation email with the zoom link that will allow you to participated in the class
This is your responsibility to check your inbox including the spam folder to check the correspondence and contact Beata prior to the class, no later however than 30 min before the start of the class , if such correspondence have reached you.
By registering to the class you acknowledge that this is your responsibility to recognised any contraindication to your participation in the class that are listed in the registration form such as
acute acne
eczema
rosacea
skin allergies
skin inflammations
high temperature
nausea
recent surgical and non surgical face procedures
By registering to the class you acknowledge that this is your responsibility to check with your beauty therapist or dermatologist if you have any skin conditions that would not allow you to participate in Beata’s class and Beata’s refuse any liability for any harm that can result from the failing to follow the contraindications stated in BATC
Beata will not be responsible for any technical issues that may occur during your registration and this is your responsibility to regularly update your browser and PayPal account
You recognise that Beata booking system is provided by Wix that works with Google Chrome and Safari and it is your responsibility to download such applications in order to register to the class
Any changes or transfers in your bookings requested in less than 24th hours before the start of the class are accommodated at the discretion of Beata and Beata reserves the right to refuse them
You accept that the registration to the class that is make in less than 15 min prior to the start of the class might be rejected.
Participation in the class
You accept that this is your responsibility to make sure that your device has a good internet connection and you have checked your zoom in order to see and hear Beata during the class.
You accept that this is your responsibility to make sure that you are fully prepare to participate in the class with accordance to the requirements sent to you in the confirmation letter.
You are aware of and you accept and give your permission that all classes are recorded with only Beata’s image, Beata's face and Beata's name. Your image or identity is ever recorded.
You are fully inform that however Beata suggests to keep your camera on during the class which allows her to guide you during the class, it is your decision to turn on or off your camera and Beata will not be responsible for such a choice.
Beata will not be responsible for the choice of the oil or cream you use during the class or any other times.
All techniques and guidance how to use such techniques including the pressure are suggestions only and this is your responsibility how you use them during the classes.
Beata is not liable for any responsibility how you may feel or what you may experience during or after the class including any discomfort, side effect, harm or injury you may experience resulting from you using her techniques during the class.
Beata will not be responsible for any skin care routines, regimes, techniques and products you may choose to perform between participation in her classes.
Beata never promise that the result of using her techniques will stop the ageing of your face or change it shape or appearance. Beata promotes Face Massage as a natural way of taking care of the face and not as replacement of any skin care products or procedure you may wish to follow, which is your choice and Beata is free from any responsibility for such choices.
Complaints
Should you wish to make a complaint, please send this via email for the attention of the Beata Aleksandrowicz at info@beata.website Beata will investigate the complaint immediately and you will be given a full and prompt reply.
Copyright
The copyright and all other intellectual property rights in the Beata Aleksandrowicz website and all Face Massage with Beata on line classes materials shall remain the sole and exclusive property of Beata Aleksandrowicz. All rights reserved.
The content of Face Massage with Beata on line classes is solely for your personal, non-commercial use. You undertake that you will not copy or permit the copying of any class materials, nor disclose or permit the disclosure or sell or hire the same to third parties, nor use the same for running your own Classes.
Assignment
Beata may assign her rights and obligations under these terms and upon such assignment she shall be relieved of any further obligation under these terms. You are not permitted to assign your rights and obligations under these terms.
Governing Law and Jurisdiction
These terms shall be governed by and construed in accordance with the laws of England and any dispute shall be subject to the non-exclusive jurisdiction of the English courts.
BEATA ALEKSANDROWICZ DATA PROTECTION & PRIVACY POLICY
Scope of the policy
This policy applies to the work of Beata Aleksandrowicz and Aleksandrowicz System (hereafter referred to as Beata Aleksandrowicz). The policy sets out the requirements that Beata Aleksandrowicz has in order to gather personal information for professional purposes. The policy details how the personal information of Beata Aleksandrowicz’s clients will be gathered, stored and managed in line with data protection principles and the General Data Protection Regulation.
The policy is reviewed on an ongoing basis to ensure that the Beata Aleksandrowicz is compliant. This policy should be read in tandem with the Beata Aleksandrowicz’s Privacy Policy (below).
Why this policy exists
This data protection policy ensures that Beata Aleksandrowicz:
• complies with data protection law and follows good practice
• protects the rights of clients
• is open about how she stores and processes patients’ data
• protects herself from the risks of a data breach.
Data protection principles
The General Data Protection Regulation identifies 8 data protection principles.
Principle 1 – Personal data shall be processed lawfully, fairly and in a transparent manner
Principle 2 – Personal data can only be collected for specified, explicit and legitimate purposes
and not further processed in a manner that is incompatible with those purposes.
Principle 3 – The collection of personal data must be adequate, relevant and limited to what is
necessary compared to the purpose(s) data is collected for.
Principle 4 – Personal data held should be accurate and, where necessary, kept up to date. Every reasonable step must be taken to ensure that personal data that are inaccurate are erased or
rectified without delay.
Principle 5 – Personal data which is kept in a form which permits identification of individuals shall
not be kept for longer than is necessary.
Principle 6 – Personal data must be processed in accordance with the individuals’ rights.
Principle 7 – Personal data must be processed in a manner that ensures appropriate security of
the personal data, including protection against unauthorised or unlawful processing and against
accidental loss, destruction or damage, using appropriate technical or organisational measures.
Principle 8 – Personal data cannot be transferred to a country or territory outside the European
Union unless that country or territory ensures an adequate level of protection for the rights and
freedoms of individuals in relation to the processing of personal data. Certain of these principles are expanded upon in the sections that follow.
Lawful, fair and transparent data processing
Beata Aleksandrowicz requests/ gathers personal information from clients and potential clients for the purpose of consulting with them and providing them with advice and guidance on treatments.
The forms used to gather personal information will contain a privacy statement informing clients
why the information is being requested and what the information will be used for. Clients will be
asked to provide acceptance that their data needs to be gathered and held in order for treatment to
be provided. A record of this acceptance along with client information will be securely held.
Processed for Specified, Explicit and Legitimate Purposes
Clients will be informed how their information will be used and Beata Aleksandrowicz will seek to ensure that clients’ information is not used inappropriately. Appropriate use of information provided by clients includes:
• Communicating with clients in order to make, change or cancel consultations
• Assessing the conditions and issues reported by clients and devising and prescribing relevant therapies.
Beata Aleksandrowicz will ensure that clients’ information is managed in such a way as to not infringe an individual client’s rights which include:
• The right to be informed
• The right of access
• The right to rectification
• The right to erasure
• The right to restrict processing
• The right to data portability
• The right to object.
Adequate, Relevant and Limited Data Processing
Beata Aleksandrowicz takes the privacy rights of her clients very seriously. This privacy policy sets out how Beata Aleksandrowicz deals with ‘personal information’, that is, information that could identify, or is related to the identity of, an individual. Beata Aleksandrowicz’s clients will only be asked to provide information that is relevant to support consultations and treatments. This includes:
• Name
• Date of birth
• Gender
• Postal address
• Email address
• Telephone number
• Medical history
• Emotional history
• Family medical history
To this, over time, Beata Aleksandrowicz will add details of the conditions for which you have consulted her and the therapies that Beata Aleksandrowicz has prescribed or given.
How does Beata Aleksandrowicz collect this personal information?
All the information collected is obtained directly from you. This is usually at the point of your initial
consultation. The information is collected via a client’s questionnaire form, and a consent & registration form, which Beata Aleksandrowicz asks you to complete prior to or at the initial consultation. At the point at which you provide your personal information, Beata Aleksandrowicz will also request that you provide acceptance for her to store and use your data, as this data is necessary for Beata Aleksandrowicz to provide treatment, and is part of the contract between you and her. Subsequently, Beata Aleksandrowicz will add to this initial information with details of the
consultations you hold with her.
How does Beata Aleksandrowicz use this personal information?
Beata Aleksandrowicz uses your personal information to analyse the conditions for which you have consulted her and to prescribe or give treatments.
Beata Aleksandrowicz will communicate with you by email, other digital methods, by telephone and by post.
With whom does Beata Aleksandrowicz share your personal information?
Beata Aleksandrowicz does not share your personal information. If there is a need to share it, Beata Aleksandrowicz will get your consent first.
How long does Beata Aleksandrowicz keep your personal information?
Beata Aleksandrowicz needs to keep your information for as long as you continue to consult her. Since clients often return for more treatments after a period of absence, Beata Aleksandrowicz will keep your information for seven years after your last treatment. At that point, your file will be securely destroyed and any digital information will be erased from her computer systems.
How your information can be updated or corrected
To ensure that Beata Aleksandrowicz has accurate and up-to-date information, you need to inform Beata Aleksandrowicz of any changes you believe she should make to the personal information she holds. You can do this by contacting Beata Aleksandrowicz by any of the methods previously described. Under data protection legislation, you have the right to inspect the personal information Beata Aleksandrowicz holds about you. You can make a request to do so by contacting her and she will endeavour to respond within 14 working days.
How does Beata Aleksandrowicz store your personal information?
Beata Aleksandrowicz’s patient files are paper-based and are held securely within her consulting room. Beata Aleksandrowicz takes steps to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use, or modification.
Your intake forms (consent & registration form & patient questionnaire form) are also held on Beata Aleksandrowicz’s laptop, which is password protected and encrypted.
Your email address, and any information exchanged via email of a personal nature (such as emails from you outlining symptoms) is held securely on the servers of Beata’s email provider.
There may be occasional instances where a client’s information needs to be shared with a third
party due to an accident or incident involving statutory authorities. Where it is in the best interests
of the client or of Beata Aleksandrowicz, in these instances where Beata Aleksandrowicz has a substantiated concern, then consent does not have to be sought from the patient.
Accuracy of Data and Keeping Data up to Date
Beata Aleksandrowicz has a responsibility to ensure that clients’ information is kept up to date. Clients will be required to let Beata Aleksandrowicz know if any of their personal information changes.
Beata Aleksandrowicz Data Protection & Privacy Policy
Accountability and Governance
Beata Aleksandrowicz is responsible for ensuring that her practice remains compliant with data protection requirements and can provide evidence that it has. For this purpose, those from whom data is required will be asked to provide written acceptance. The evidence of this acceptance will then be securely held as evidence of compliance.
Secure Processing
Beata Aleksandrowicz has a responsibility to ensure that data is both securely held and processed. This includes:
• using strong passwords for information held within computer systems
• restricting access to computer and paper-based files
• using password protection on laptops and PCs that contain or access personal information
• using password protection or secure cloud systems
• providing adequate virus-protection and firewall software to secure computer-based
systems.
Subject Access Request
Beata Aleksandrowicz’s patients are entitled to request access to the information that is held by the Beata Aleksandrowicz. The request needs to be received in the form of a written request to Beata Aleksandrowicz.
On receipt of the request, the request will be formally acknowledged and dealt with within 14 days
unless there are exceptional circumstances as to why the request cannot be granted. Beata Aleksandrowicz will provide a written response detailing all information held on the member. A record shall be kept of the date of the request and the date of the response.
Data Breach Notification
Were a data breach to occur, action shall be taken to minimise the harm. Beata Aleksandrowicz will inform any clients where she believes their personal information has been compromised. Where necessary, the Information Commissioner’s Office would be notified.
If a patient contacts Beata Aleksandrowicz to say that they feel that there has been a breach by Beata Aleksandrowicz, she will ask the client to provide an outline of their concerns. If the initial contact is by telephone, Beata Aleksandrowicz will ask the client to follow this up with an email or a letter detailing their concern. The concern will then be investigated fully and a response made to the client. Breach matters will be subject to a full investigation, records will be kept and all those involved notified of the outcome.
Changes to this policy
This policy may change from time to time. If Beata Aleksandrowicz makes any material changes, she will make you aware of them.
Contact
If you have any queries about this policy, need it in an alternative format, or have any complaints
about Beata Aleksandrowicz’s privacy practices, please contact her:
Beata Aleksandrowicz
Beata Aleksandrowicz Data Protection and Privacy Policy
BEATA ALEKSANDROWICZ COOKIE POLICY
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